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Minutes of NIMBA Annual General Meeting 28 March 2013

10 Apr 2013 10:00 AM | Rick McKee (Administrator)

Annual General Meeting – 28th March 2013
The Shepherd’s Rest, Sixtowns, Draperstown

Attendees

Rick McKee, Dave Ross, Thomas Creighton, Alan Gilkinson, Mickey Regan, Davy Creighton, Gareth Skelly, Paul Whitten, Jenna Whitten, Colin Doyle, Chris Scott, Liam Baxter, Jonny Coates, Andy Yoong, Trevor Fisher, Stephen Law, Vincent Bradley, Cathal Doyle.


Agenda:


•1.    Introduction and Welcome
•2.    Apologies
•3.    Chairman's Report
•4.    Treasurer's Report
•5.    Constitution Amendments
•6.    Election of Officer Bearers
•7.    AOB
•8.    Close
  
1. Introduction and Welcome

The Chairman welcomed everyone to the inaugural NIMBA AGM and thanked them for making the effort to attend despite the recent weather and travel disruptions.

2. Apologies

Apologies were received from the following NIMBA members: Tim Holmes, Brenda Rooney, Killian Byrne, Andrew Dunbar, Ruairdhri McIlroy, Craig Bell, Ian Bailey, Adrien Morrow, John King, Jan Colville, Seamus Murray, Colm Maguire, Martin Grimley, Glyn O’Brien, Phil Saxena, Findhan Strain.

3. Chairman’s Report


The Chairman (Rick McKee) presented his annual Chairman's Report (PDF, 1.29Mb) reflecting on the activities of NIMBA since its inception in early 2012, as well as a few challenges for the organisation going forward.

Some discussion took place regarding the extensive work that has been, and continues to be, undertaken by NIMBA, and the need to communicate this more effectively to the membership and to the wider stakeholder community.

4. Treasurer’s Report


The Treasurer (Dave Ross) presented his financial report for the year (See last page of Chairman's Report, PDF 1.29Mb).  Over the year NIMBA recorded a loss of £119.17 (excluding travelling expenses for committee members, which were not claimed) which sparked a discussion as to how to raise funds to cover running expenses.  Ideas included encouraging Clubs to make an annual donation or asking Race Organisers to make a donation per race.  If the latter idea is approached, NIMBA should consider a presence at Race meetings to publicise the extent of the ongoing efforts of NIMBA to a wider audience.  The subject of introducing membership fees was discussed but it was felt this may preclude some members and NIMBA’s main strength lies on its large membership. 

It was proposed by Davy Creighton and seconded by Dave Ross to maintain membership fees at £0.00 for all members for 2013 although members would be encouraged to make a small, voluntary donation.

5. Constitution Amendments


The following proposals for Constitution amendments were received via email from NIMBA member Bernard McClure.  Although not present at the AGM to formally propose the amendments, it was agreed to discuss and consider their adoption.

Amendment proposal 1 - additional clause

1.5 Contribute to public consultations in line with the objectives of the organisation.  Any and all proposed contributions to public consultations must emanate from the wider membership.  Composite submissions taking into consideration member’s views must be ratified by the Committee, on a majority vote basis, who will then ensure the final draft submission is circulated to the membership and publicised on the NIMBA web page

There was no support at the meeting for the proposal as worded, as it was felt the timescales for such an approach would be difficult to align with the often-short response timeframes of public consultations, and that any such responses should be developed by the committee, as the appointed representatives of the organisation.  It was mentioned from the floor that one of NIMBA’s strengths was its agility and it was felt such as approach could act as a choke-chain for the Alliance. 

The following amendment was proposed by Davy Creighton, seconded by Dave Ross and accepted by all present:

1.5 Contribute to public consultations in line with the objectives of the organisation.  All submissions to public consultations will be circulated to the membership and publicised on the NIMBA web page.

Amendment proposal 2

3.12 Committee members (voted and seconded) may only hold office for a maximum of two successive years after which they must stand down for at least one year before they can be eligible to seek re-election.

It was the opinion of those present the mechanism is already in place in the constitution to ensure a fresh and representative committee, through the AGM or indeed an SGM.  Further to that, it was felt that NIMBA is still in its infancy and currently too small to adopt this proposal at present.  Many of the contacts established with different organisations have been established at a personal level and these would be difficult to sustain through regular changes of Committee Members, unless sanctioned by the membership at AGM or SGM. 

It was proposed by Dave Ross, seconded by Jonny Coates and agreed unanimously by all present not to adopt this proposed amendment.

Amendment proposal 3

3.13 The auditor may only hold office for a maximum of two years after which he/she must stand down for at least one year before being eligible to seek re-election.

It was proposed by Colin Doyle, seconded by Vincent Bradley and agreed unanimously by all present not to adopt this proposed amendment.

6. Election of Office Bearers


The outgoing Office Bearers resigned from their positions and the floor was open to receive proposals for each of the Officers in turn.

Chairman – Rick McKee was proposed by Alan Gilkinson and seconded by Mickey Regan.  No other proposals were received and the attendees accepted Rick McKee as the Chairman for 2013.

Secretary – Davy Creighton was proposed by Mickey Regan and seconded by Stephen Law. No other proposals were received and the attendees accepted Davy Creighton as the Secretary for 2013.

Treasurer – Dave Ross was proposed by Alan Gilkinson and seconded by Vincent Bradley. No other proposals were received and the attendees accepted Dave Ross as the Treasurer for 2013.

Communications Officer – no proposals were received and thus this post was not filled at the AGM.  Note – in accordance with the NIMBA Constitution, an individual can be seconded by the committee to this post during the year.

Trail Technical Officer – Andy Yoong was proposed by Davy Creighton and seconded by Jonny Coates. No other proposals were received and the attendees accepted Andy Yoong as the Trail Technical Officer for 2013.

7. Any Other Business


The following issues were raised from the floor and discussed at length:

•·         Could discounts be arranged for NIMBA members from local bike shops and/or from the likes of Ferry companies?  This could be used as a potential source of income to cover running expenses e.g. only paying members qualify for such discounts.  This will be considered by the Office bearers over the incoming year.

•·         What is the main focus of NIMBA over the next 12months? 
•·         The Office Bearers are keen to ensure local rider engagement/input to all future trail projects across the country and will be pushing for involvement at all stages of future projects (from agreement of frame of reference through design to construction).
•·         NIMBA will seek to maximise the usage of the new trail projects through promotion locally and internationally to maximise the benefits for its membership including individual, club and business members.  Hosting Single Speed European Championship at Castlewellan in April 2014 is an example of this.  It was asked if NITB would support NIMBA to undertake future international promotions.
•·         Further sanctioned trail development but within the construct of a national strategy – too many sanctioned trail centres could detract from the overall product.

•·         Can “unsanctioned” trails be protected from being destroyed after sanctioned trails are opened in certain forests?  This is a difficult issue for land owners/managers to deal with but something that is being dealt with across the water.  This issue will be considered by the committee.

•·         New trails need to push/challenge riders and appeal to advanced bikers.  This will require expert, progressive design and input from local bikers from an early stage.  The committee agrees 100% and feesl that beginner/family bikers are now well catered for.  NIMBA will push for more progressive trails to be written into the framework agreements for future trail developments and this will be the focus of the Trail Technical Officer.

•·         Representatives from Outdoor Recreation Northern Ireland (ORNI) stated that they see NIMBA as a key contributor to the Mountain Bike Trails Strategy Paper currently being developed and input from a broad spectrum of the NIMBA membership is key to ensuring all views are represented.  ORNI reps also stated that a new challenge for NIMBA will be engaging with new bikers who are expected to emerge in significant numbers when the new trails open over the coming months.

No further business was raised, and a sincere thanks was stated to Colin Doyle of The Shepherd’s Rest for his warm and generous hospitality in hosting the evening.


Davy Creighton
Secretary
6th April 2013
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