The Voice of Mountain Biking in Northern Ireland

Constitution

There is a need for a large support base for NIMBA to have a strong voice, and we are seeking the support of clubs, individuals, businesses and any other organisations with an interest in the growth of mountain-biking in Northern Ireland.  We welcome any individual, club or business that supports the objectives and articles of the Constitution.

The Northern Ireland

Mountain Biking Alliance

Constitution

1.     Objectives of the Organisation


•1.1.   Provide a strong representative voice for the mountain biking community in Northern Ireland, and for its related stakeholders

•1.2.   Promote mountain biking as an important and exciting outdoor activity in Northern Ireland and one that offers many health, social and economic benefits and opportunities.

•1.3.   Assist in the creation and management of a network of sustainable mountain biking trails in Northern Ireland, by:

•o       Developing relationships, cooperating and working in partnership with landowners, land managers, development agencies, public and private bodies and other trail user groups, and

•o       Supporting volunteer trail work through a network of locally supported mountain biking and cycling clubs.

•1.4.   Promote environmentally sound and socially responsible mountain biking in Northern Ireland.

1.5 Contribute to public consultations in line with the objectives of the organisation.  All submissions to public consultations will be circulated to the membership and publicised on the NIMBA web page.

2.     Membership


•2.1.   Membership of the organisation shall be open to all persons, clubs and businesses interested in the aims of the organisation who agree to abide by this constitution.

•2.2.   The organisation shall consist of Elected Officers, Ordinary Members, Honorary Members, Affiliated Clubs, Associate Members and Affiliated Businesses.

  • Ordinary Members – each Ordinary Member over the age of 16 is entitled to one vote at General Meetings.  Ordinary Members under the age of 16 on the date of General Meetings are not entitled to vote.

  • Honorary Members – those considered, at the discretion of the Committee, to be able to assist the organisation in the pursuit of its objectives – Honorary Members are appointed by invitation, and are not entitled to vote at General Meetings.

  • Affiliated Clubs – Clubs who support the organisation’s objectives.  Each Affiliated Club is entitled to one vote at General Meetings.

  • Associate Members – each member of an Affiliated Club is considered an Associate Member of the organisation.  Associate Members are not entitled to vote at General Meetings.

  • Affiliated Businesses – Local Businesses who support the organisation’s objectives.  Affiliated Businesses are not entitled to vote at General Meetings

  • Elected Officers (Ordinary Members only) – as determined at an AGM

•2.3.   Membership of the organisation shall be open to all; there will be no restrictions on grounds of gender, sexual orientation, age, race, political or religious beliefs.  The organisation shall carry out its functions in a manner which promotes equality of opportunity for all.

•2.4.   Membership of the organisation shall be open to any person, club or business completing a membership form and paying the annual relevant membership fee as determined at the previous AGM.

•2.5.   Membership fees shall become due on joining the organisation and thereafter on 1 January each year, to cover membership for twelve months. Any member whose subscription is not paid within 31 days of becoming due shall cease to be a member automatically.

3.     Management


•3.1.   The affairs of the organisation shall be managed by a Committee comprising a minimum of three members.

•3.2.   The Committee shall comprise a Chairman and four other roles. Following election of the Committee, the roles of Treasurer, Secretary, Communications Officer and Trail Technical Officer will be filled by the elected members or secondees, as decided by the Committee.

•3.3.   Members at the Annual General Meeting (AGM) shall elect the Committee for a period of one year.

•3.4.   If a vacancy arises between AGMs, the Committee shall have the power to fill it from the membership.

•3.5.   A proposer and seconder must support nominations for election of Committee members. The nominee, proposer and seconder must be fully paid up members for a minimum of 6 months prior to the date of the AGM.

•3.6.   The Committee may co-opt other members to assist its work.

•3.7.   Decisions affecting the organisation shall be taken on the basis of a simple majority vote of the Committee members.

•3.8.   The quorum for a Committee meeting shall be three Committee members.

•3.9.   The Committee shall ensure that all of its functions are allocated to specific members, including if appropriate, co-opted committee members

•3.10.        The Committee shall have the power to deal with any matter not provided for in this constitution.

•3.11.        The Committee may appoint individuals as honorary members for a fixed term to help promote the objectives of the organisation.

4.     Managing the Organisation


•4.1.   The duties of the organisation’s Committee shall include:

•o       Chairing all official the organisation meetings & functions
•o       Attending meetings
•o       Managing correspondence
•o       Recording the minutes of the meetings and keeping the minutes for reference
•o       Electing and co-opting members onto the Committee as deemed necessary.
•o       Maintaining a bank account and keeping accurate financial accounts of the organisation
•o       Develop an annual plan for the organisation and to then coordinate and oversee the implementation of this plan.

5.     Disciplining Members


•5.1.   The Committee may, by resolution, reprimand, suspend or expel a member from the organisation if the member has persistently or willfully refused or neglected to comply with a provision of the Constitution, or willfully acted in a manner detrimental to the interests of the organisation. 

•5.2.   Where the Committee is of the opinion that a Member has acted in such as way so as to merit disciplinary action, the Committee must pass a resolution convening a disciplinary hearing and serve written notice on the member in question. This must state the date, time, and place of the disciplinary hearing, set out the resolution of the Committee and the grounds on which it is based, and inform the member that he/she may attend and speak at the disciplinary hearing, and may also make written submission and be accompanied by a supporter. In the case of a minor they must be accompanied by a parent, guardian or other appropriate adult. 

•5.3.   Once the disciplinary hearing has taken place, and after due consideration of the matter, the Committee shall propose what action (if any) is to be taken. The member in question shall receive the Committee’s decision in writing. The Committee shall notify the club members at the next General Meeting of their decisions.

6.     Annual General Meetings


•6.1.   The AGM will be held no later than the end of March each year.  The organisation will give written notice to each member of the organisation at least 21 days before the AGM is to take place.


•6.2.   The Business of the AGM will be:

•o       To confirm the minutes of the previous AGM and any General Meeting held since the last AGM
•o       To receive the audited accounts for the year from the Treasurer
•o       To receive the annual report of the committee from the Secretary
•o       To elect an auditor
•o       To elect the officers of the organisation
•o       To maintain the organisation’s constitution
•o       To review and agree the organisation’s membership fees for the next year

•6.3.   Members must advise the Secretary in writing of any business to be moved at the AGM at least 10 days before the meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than 5 days before the meeting.

•6.4.   A Quorum for a General Meeting shall be not less than 3 Officers or members of the organisation.

•6.5.   Only Ordinary Members and Affiliated Clubs are eligible to vote.

•6.6.   A Special General Meeting (SGM) must be called within 28 days of the receipt of a requisition signed by 30 members or 10% of the membership, whichever is the larger, specifying the sole subject to which discussion shall be confined.

•6.7.   The Committee may also call a Special General Meeting if it deems necessary.  Clauses above will apply.

7.     Finance and Accounts


•7.1.   The financial year shall run from 1 January to 31 December annually.

•7.2.   The treasurer shall be responsible for the preparation of the annual financial statements of the organisation.

•7.3.   No officers or members of the organisation shall be entitled to commit the organisation to any expenditure without the approval of the Committee. Officers or members who commit the organisation to expenditure without prior Committee approval shall be personally liable for that expenditure unless the Committee subsequently decides otherwise.
•7.4.   The organisation is a non-profit making organisation. All income received shall be applied solely to the promotion of the objectives of the organisation.  No member shall receive payment from the organisation other than the reimbursement of reasonable fees and expenses necessarily incurred in the furtherance of the objectives of the organisation, subject to item 7.3 above.

8.     Constitution Amendments


•8.1.   Any proposed alterations to the organisation’s constitution may only be considered at the AGM or SGM called for that purpose. Any proposed alteration or amendment must be proposed by an Ordinary Member of the organisation and seconded by another. Majority rule will carry a motion. It is the responsibility of the Chairman to maintain and update the constitution.

9.     Dissolution Clause


•9.1.   A meeting will be called after discharging all debts and liabilities of the organisation. The remaining assets shall not be paid or distributed amongst the members of the group, but shall be given or transferred to some other voluntary organisation having objectives similar to the organisation.
© Northern Ireland Mountain Biking Alliance
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